Candidate Sourcing & Shortlisting

Let us fill your talent funnel — so you can focus on final picks, not endless screening.

Hiring shouldn’t be about sifting through hundreds of applications. It should be about meeting top-tier, pre-vetted candidates who are aligned, qualified, and ready to go.

At Ingenious People, our Candidate Sourcing & Shortlisting service is designed for employers who already have their hiring process in place — but need help attracting and filtering the right talent.

Whether you’re running your own interviews or using an internal HR team, we become your sourcing engine — discreet, agile, and deeply informed by the market.

What Is Candidate Sourcing & Shortlisting?

Candidate sourcing is the process of proactively identifying and engaging potential job candidates — even if they’re not actively looking.

Shortlisting involves screening, assessing, and presenting only the most suitable applicants for your specific role.

Together, these steps ensure that by the time you meet candidates, you’re already 80% of the way to a confident hiring decision.

Why You Might Need This Service

• You’ve got an in-house hiring team, but need help filling the funnel

• Your job ads aren’t attracting the right candidates

• You’re spending hours on applications, only to be disappointed

• You’re hiring for multiple roles and can’t keep up

• You want to control interviews, but need quality, curated options upfront

• You have a role that requires headhunting or passive candidate outreach

This is the plug-and-play solution to your sourcing bottleneck.

What We Deliver

🔍 Targeted Sourcing

We use a combination of:

• Headhunting via LinkedIn Recruiter & niche job boards

• Boolean and deep web searches

• Passive talent outreach

• Talent pool mining from our internal database

• Social sourcing & referrals

Our focus: high-intent, high-fit candidates — fast.

📋 Shortlisting & Screening

We screen and qualify candidates through:

• Role-aligned resume review

• Phone screening or video profiling

• Culture and values alignment checks

• Salary, availability & work rights verification

Only the most relevant, role-ready candidates make the shortlist. You skip straight to interviews, confident that every profile has been validated.

🧠 Market Insights

Not sure why your ad isn’t getting traction?

We provide market intel on:

• Candidate availability in your industry or location

• Competitive salaries and benefits

• Role attractiveness from the candidate’s perspective

• Suggestions to optimise your job description or process

We don’t just source — we strategise.

How It Works

1. Role Briefing
We take the time to understand your business, team, and hiring goals. We clarify must-haves, nice-to-haves, and culture fit.

2. Sourcing Strategy
We create a bespoke search plan using active and passive channels — tailored to your industry, location, and urgency.

3. Candidate Engagement
We connect, qualify, and build interest with potential candidates — saving you from cold outreach.

4. Shortlist Presentation
You receive a curated shortlist of candidates, each accompanied by a summary profile and screening notes.

5. Handover to You
You take it from here. Interview your shortlist, choose your ideal hire, and let us know the outcome.

Who This Service Is Ideal For

• Business owners and managers hiring occasionally, without internal recruiters

• Internal HR teams who need sourcing support, but want to keep ownership of interviews

• Startups and growing companies scaling without the need for end-to-end agency placement

• Hiring managers who know what they want, but need help getting to the right people

• Projects or short-term hiring bursts where your existing team needs external lift

Why Ingenious People?

✅ We’re sourcing experts, not just general recruiters
Our approach is research-led and proactive — not “post and pray.”

✅ You control the final decision
We won’t push candidates — we give you choice and clarity, not pressure.

✅ We work fast, smart, and discreetly
Need someone quietly replaced? We know how to search without raising flags.

✅ We understand people, not just keywords
It’s not just about ticking boxes — it’s about candidate potential, motivation, and cultural alignment.

The ROI of Smarter Sourcing

📉 Reduce wasted time screening irrelevant applicants
📈 Increase the quality of shortlisted candidates
⏱️ Accelerate your hiring timeline
💬 Enhance your brand by delivering a smoother candidate experience
💰 Save money on full placement fees if you only need shortlisting support

Case Study: Scaling Sales Roles Without Full-Service Recruitment

📍 A national SaaS business was hiring 8 BDMs in 3 months but didn’t want to outsource interviews.

We provided:

• Passive candidate outreach

• Shortlisting based on experience, presentation, and availability

• Candidate summaries and salary benchmarking

Result:
All 8 roles filled in 7 weeks. No wasted interviews. 4 of the 8 hires were sourced via passive outreach (not ads).

Add-On Options

Want more than just the shortlist? You can add:

• Reference Checks

• Psychometric or Skills Testing

• Interview Scheduling Support

• Candidate Experience Surveys

• Employer Branding Advice (for ad optimisation)

We scale the service to match your needs — nothing more, nothing less.

FAQs

What’s the typical turnaround time?
Most shortlists are delivered within 5–10 business days, depending on role complexity and market conditions.

Do you charge a placement fee?
No. This is not a full-service recruitment model. You pay for sourcing and shortlisting only — not for placement.

Can this be used for contract or temporary roles?
Yes — especially where you want a faster process but still want control over final interviews and onboarding.

Do you offer bulk discounts for multiple roles?
Absolutely. We can quote on volume sourcing and campaign hiring.

Can you source nationally or regionally?
Yes — we work across metro and regional areas, with strategies adapted to each market.

Get Started Today

Hiring shouldn’t start with a blank inbox. Let Ingenious People do the groundwork so your team can focus on decision-making, not CV-chasing.

📞 Call us on (02) 7813 2081
🔗 Request a Shortlist Now